AUCTION CHECKLIST

FOLLOW AND COMPLETE THIS CHECKLIST AS YOU COVER EACH STEP.
You will find more detailed suggestions and procedures on the pages that follow.

c	CONTRACT SIGNED AND RETURNED TO GALLERY.
	(If not, please do so as soon as possible to insure your date.)

c	PLAN YOUR COMMITTEES		HELPERS (Day of auction)
	c	Facility	c	2-3 Boys
	c	Public Relations (addressing, ads, etc.)	c	2-3 Registration Table
	c	Refreshments	c	3-4 Cashiers
	c	Telephone

c	FACILITY CHECK
	c	20-25 Banquet Tables	c	150+ Chairs
	c	P.A. System and Podium	c	Table Cloths
	c	Sufficient Lighting	c	Ample Set-up Time (5 hours)
	c	(If not, we bring extra)	c	Adequate Parking

c	COMPLETE AND RETURN CHECKLIST TO GALLERY

NOTE:		We must have this information TWO WEEKS PRIOR to Auction to properly coordinate your show!!

PUBLIC RELATIONS
c	Check newsletter deadline		c	Promote in newsletter
c	Check local media lead times		c	Place ads, PSA's, etc. (on time)
	(Newspapers, radio, television)

AT LEASED 8 WEEKS PRIOR TO AUCTION

c	Fill in invitation form and return to gallery
c	Did you indicate QUANTITIES and DATE NEEDED?
c	Addressing Party.		c	Mail invitations
	(We need envelopes when order is received.)			(about 3 weeks prior to auction.)
c	Stuff invitations.
c	Distribute flyers and posters.		c	Place Ads (on time)
c	Make your phone calls to invites guests.
c	Have available 2 blank checks at show.
c	Bowl for door prize stubs.